Modern Slavery and Human Trafficking Statement

Rubbish Collection Surrey is committed to conducting all aspects of its business in an ethical and responsible manner. This Modern Slavery and Human Trafficking Statement sets out the steps we take to prevent modern slavery, forced labour, and human trafficking in our own operations and throughout our supply chains.

We recognise that the waste management and environmental services sectors can be exposed to higher risks of labour exploitation, particularly within subcontracted services and temporary labour arrangements. We are determined to identify, prevent, and address any such risks wherever we operate.

Zero-Tolerance Approach

We operate a clear and uncompromising zero-tolerance policy towards all forms of modern slavery and human trafficking. This policy applies to every aspect of our business, including recruitment, employment practices, procurement, and subcontracting. We will not knowingly engage with or support any organisation that exploits people through forced labour, servitude, human trafficking, child labour, or any other form of modern slavery.

All employees, managers, and contractors are expected to act with integrity and to uphold this policy. Any breach of our zero-tolerance stance is treated as a serious disciplinary matter and may result in termination of employment or contract, as well as potential referral to law enforcement where appropriate.

Our Supply Chains and Due Diligence

Our supply chains include providers of vehicles, fuel, equipment, uniforms, technology, facilities management, and subcontracted waste collection and recycling services. We recognise that modern slavery risks can exist at any tier of the supply chain, including overseas manufacturing and labour providers.

To manage these risks, we conduct due diligence on new and existing suppliers, with a focus on their labour standards, ethical practices, and compliance with relevant legislation. Our supplier onboarding process requires suppliers to confirm that they do not engage in modern slavery and that they, in turn, seek the same assurances from their own suppliers and subcontractors.

Supplier Audits and Monitoring

We undertake proportionate supplier audits and monitoring activities, concentrating on higher-risk categories such as labour agencies, cleaning and site services, and suppliers with complex or international supply chains. These audits may include site visits, document reviews, and discussions with management and, where appropriate, workers.

If an audit identifies concerns, we work with the supplier to create and implement a corrective action plan with defined timescales. Where a supplier is unwilling or unable to address serious issues, we may suspend or terminate the business relationship. Our aim is to encourage improvement while maintaining a clear boundary against any form of exploitation.

Reporting Channels and Whistleblowing

We actively encourage all employees, agency workers, contractors, and suppliers to report any concerns or suspicions of modern slavery connected with our operations or supply chains. Concerns can be raised directly with a line manager, a senior manager, or through our confidential reporting routes, which allow individuals to report issues without fear of reprisal.

Every report is taken seriously and investigated promptly and impartially. Where appropriate, we will escalate concerns to the relevant authorities and cooperate fully with any investigations. We make it clear to all staff and suppliers that retaliation against anyone who raises a genuine concern will not be tolerated.

Training, Awareness, and Responsibility

Responsibility for overseeing our approach to modern slavery sits with the senior management team, supported by our procurement, human resources, and compliance functions. Managers involved in recruitment, supplier selection, and contract management receive guidance on identifying potential red flags for labour exploitation.

We provide awareness information to employees about the risks and indicators of modern slavery and how to report any concerns. We aim to foster a culture where ethical conduct is expected, and where everyone understands their role in protecting vulnerable individuals from exploitation.

Review and Continuous Improvement

This Modern Slavery and Human Trafficking Statement is reviewed on an annual basis, or more frequently if required by changes in legislation, business activities, or identified risks. As part of each annual review, we assess the effectiveness of our actions, consider new or emerging risks, and identify opportunities to strengthen our processes, training, and supplier engagement.

Rubbish Collection Surrey is committed to continuous improvement in our efforts to prevent modern slavery. We will continue to refine our approach, enhance transparency within our supply chains, and work collaboratively with stakeholders to support fair, safe, and respectful working conditions for all.